Project Management in IT companies
Project management and IT project management affect companies of all sizes. However, the specialists required for this are to be found in very few companies. So if you want to implement projects in this area, you have to procure external specialists who act as project managers and as project participants. We would like to show you at this point what is important in project management and which elements have to be considered.
What Is (IT) Project Management?
IT project management, or project management in general, is the structuring of processes and workflows to achieve a desired result with the highest efficiency. Within the framework of project management, the necessary means and tools, the people and also the goals and intermediate objectives are clearly defined.
The goal is to generate the highest possible value for the company with the limited resources of a company within the scope of a project. IT project management is a subfield of project management in which complex IT projects are usually planned, executed and controlled. Here, the project manager represents the interface between the development of the application and the end users.
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What Is Scrum Simply Explained?
Scrum is very often referred to as an agile method when it also goes beyond that. Especially in IT project management, Scrum can offer considerable advantages and gives companies the opportunity to change the direction of the project while it is still in progress. The central element is the so-called Scrum Master, i.e. the project manager.
The Scrum method uses short sprints, which structure the project cycle. The method uses teams of a maximum of 10 participants, who work in sprints, sprint retrospectives and Scrum meetings. The regular, ideally daily Scrum meetings serve the optimal networking and should help to ensure the timely completion of tasks. By dividing the project into sprints, the results can be closely monitored, which, among other things, allows changes to be made in the ongoing project. Based on the intermediate results, the further success of the project can be optimally planned. In this form of project management, the project manager takes on a much less present task and is primarily active in organizational terms. The Scrum method is particularly popular in IT project management, which is one of the reasons why there are so many experts in this field.
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What Are the Phases in Project Management?
In the field of project management, a distinction is made between a total of five different phases. The scope and duration of the individual phases can vary enormously – depending on the project and its complexity. The phases are divided into:
The Project Start
The first phase is also the most important phase in the entire project. The project manager and the key stakeholders must assess the project, including its feasibility, profitability, and benefits of the project. This is where the decision is made as to whether a project should be carried out at all and which project parameters are particularly important. The compilation of all data and its preparation can sometimes take a lot of time. The more thorough your team is in this work, the more effective the subsequent phases can be.
Project Planning
The decisive phase of project planning now begins. Among other things, the project plan must be worked out. Here, the project manager must not only determine the allocation of resources but also recruit and assemble the teams for the project. The entire project plan should be worked out in all detail.
Mistakes made during planning cannot always be ironed out after the fact. The most important tasks in this phase include:
- Creation of the work breakdown structure
- Assembling the teams and team roles
- Defining milestones and intermediate results
- Defining success criteria
- Evaluating all risks and how to avoid them
- Identify key decision-makers who need to be informed during the course of the project
The Project Implementation
Now the actual work begins, which is carried out by the teams according to the preliminary planning. In this phase, the project manager is mainly responsible for monitoring the various parameters and controlling the overall picture. The points defined in the risk management are especially important. This is because in this phase, many projects tend to expand and thus exceed either time or financial deadlines.
The Project Monitoring
This phase, as just shown, goes hand in hand with the third phase. Here, the project manager is particularly in demand and must keep an eye on the different variables. Thanks to suitable software solutions, it has become much easier to control these points in recent years.
The Project Closure
Once the project is fully completed, the next step is to close the project. The de-briefing of the employees, the handover of the results to the stakeholders and also the final meeting are important factors here. Companies can benefit most in this phase if problems and mistakes are also addressed openly and honestly. These can be more easily avoided in the next project.
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Which (Agile) Project Management Methods Are There?
Various methods have become generally established in the field of project management. In recent years, agile project management in particular has become more prominent, as it enables changes to be made during the course of a project. We would like to show you which different methods there are and which advantages they bring with them. A distinction is made between:
- Different waterfall models
- Agile project management methods
- More specialized solutions like Scrum
- And many other methods
Which variant is suitable for your company depends not only on the company and its structure but also on the industry and the project to be managed in the IT segment. Agile methods and Scrum are particularly popular in IT project management, as the various feedback models help to continually improve the end product.
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What Software Is Used for Project Management?
The selection of suitable software for IT project management is enormous. From simple compilations of tools to optimally networked platforms for all areas of project management that can be used via the browser, the selection is huge. Those who are not familiar with the subject are virtually overwhelmed by the range of solutions on offer. This is a problem for companies that do not work with such software solutions on a regular basis and that often hardly have an overview of the necessary range of functions. For this reason, it makes more sense to let the project manager suggest the software with which he has had the best experience. For this reason, the project manager plays an even greater role in IT project management.
However, if companies do not have a highly specialized IT department and are unable to recruit the appropriate specialists in-house, it usually makes more sense to rely on external solutions. This is especially true if there is no regular employment, which would allow the creation of new positions. Only for individual projects does it make more sense to outsource project management and thus simply bring the expertise in-house.
Why Companies Often Choose External Project Managers
Not many companies have regular needs in the area of IT project management. However, if the processes are to run well and, above all, without any difficulties, specialists are needed in this area. So the question always arises as to whether it makes more financial sense to create such positions or whether external service providers are more cost-effective in the long run. In addition, the shortage of specialists in the IT sector must always be taken into account. Even if a company creates the relevant positions in-house, will it succeed in finding and recruiting the top employees it needs for this position with the prevailing conditions? As a rule, this question can be answered with “no”. Therefore, for many tasks in the area of project management and especially IT project management, it makes more sense to get technically experienced project managers and specialists for core positions from outside.
How to Find the Right Expert for Project Management
Finding really good freelancers and integrating them into the company’s project management is difficult at first glance. But through ElevateX, you can easily find the right experts for the different departments and bring them on board. Thanks to our excellent network and professional algorithms, we can find the right experts for your IT project management within 24 hours.
Decide now for suitable professionals for your project management and get the expertise simply externally in your company.
FAQs
What Is (IT) Project Management?
In project management, a project manager is responsible for developing a project from scratch and implementing it together with a designated team. In the IT sector, this is often the development of new software or its introduction and rollout throughout the company. Usually, agile methods are used to identify weaknesses and problems more quickly and to optimize the workflow.
What are the Phases of Project Management?
Project management is classically divided into five distinct phases. The phases are: Project Start, Project Planning, Project Execution, Project Monitoring, and Project Closeout. In parts, the phases can overlap, so that the boundaries cannot always be clearly drawn. With the different phases, not only the focus changes, but also the type of work, sometimes significantly. The project manager accompanies the project through all phases and ensures necessary corrections and optimizations.
What Methods Are There in Project Management?
The number of methods in project management is difficult to count. This is because many methods are created by combining individual methods. The most important methods include:
- The waterfall method
- Agile project management
- Milestone Trend Analysis
- Scrum
- Kanban
- Scrumban
- PRINCE2
- Six Sigma
- Critical Path Method (CPM)
- Critical Chain Project Management (CCPM)
In project management, a project manager is responsible for developing a project from scratch and implementing it together with a designated team. In the IT sector, this is often the development of new software or its introduction and rollout throughout the company. Usually, agile methods are used to identify weaknesses and problems more quickly and to optimize the workflow.
Project management is classically divided into five distinct phases. The phases are: Project Start, Project Planning, Project Execution, Project Monitoring, and Project Closeout. In parts, the phases can overlap, so that the boundaries cannot always be clearly drawn. With the different phases, not only the focus changes, but also the type of work, sometimes significantly. The project manager accompanies the project through all phases and ensures necessary corrections and optimizations.
The number of methods in project management is difficult to count. This is because many methods are created by combining individual methods. The most important methods include:
- The waterfall method
- Agile project management
- Milestone Trend Analysis
- Scrum
- Kanban
- Scrumban
- PRINCE2
- Six Sigma
- Critical Path Method (CPM)
- Critical Chain Project Management (CCPM)
